AUEC3-059 Obtaining resources for engineering activities Assignment Answers Solution PDF

EAL Level 3 Diploma in Advanced Manufacturing and Engineering – Technical Support Technician (Development Competence) Unit Answers 

AUEC3-059 Overview

Employers in the Advanced Manufacturing and Engineering Sector have developed this unit of competence, and it is one of a series of development programmes created to address the needs of the Sector.
 
This unit determines the training and development needed so that the learner might be able to access resources, including materials, drawings, people, equipment and documentation, to execute engineering activities, as approved procedures allow. They will need to use the right techniques and strategies to specify and get the resources. They will also be mandated to point out any discrepancies in agreed schedules to the concerned individuals.
 
Their duties will involve their adherence to the organisational policy and procedures in accessing resources for the engineering activities, and reporting any issues that they are unable to solve on their own, or by their recognised powers, to the concerned individuals. They will be required to work with no less than supervision, and they will be held accountable for their own actions, as well as for the quality and accuracy of the work that they perform.
 
They will be expected to have underpinning knowledge that will include evaluation methods for assessing the operational requirements. Their knowledge base will give them a fair insight into what they do, and will give them a sensible method of acquiring resources for the targeted engineering tasks. They will have a reasonable comprehension of the engineering processes in their area of control, such as quality assurance, resource management and principles and procedures of problem solving in sufficient depth to give them a solid foundation on which to undertake their scheduled actions to the necessary standard.
 
They will know any company, legislative or regulatory health, safety and environmental demands on any engineering activities in which the resources are being procured. They will need to show safe working practices throughout, and they will know the responsibility they have towards themselves and other people in the working environment.
 
They will have an opportunity to implement the occupational behaviours needed in the workplace to meet the job profile and overall company goals, such as a logical approach, problem-solving orientation, quality focus, personal responsibility and resilience, clear communicator, team player, implements lean manufacturing principles, adaptive, self-motivated, willing to learn and committed.

NOTE:

Make sure that you do not make the mistake of copying information from here into your assignment as it is. As this will get you caught in plagiarism, which will eventually make you fail your assignment and even attract more strict actions. So, no matter what the situation is, this is not a solution, so make sure you do not do such a thing. 

[Solved] P1 Demonstrate the required occupational behaviours in line with the job role and company objectives.

Answer:

As part of the job role requirements and company goals, I would exhibit the following occupational behaviours:

1.   Professional Attitude
•    Be punctual, keep within company regulations and use proper PPE.
•    Be attentive and do work to the necessary level.

2. Teamwork
•    Work cooperatively with colleagues and supervisors.
•    Show how to communicate effectively and use others when necessary to achieve targets.

3.    Responsibility and Reliability
•    Be responsible for my own work and work with the tools/materials properly.
•    Adhere to instructions and report any problems or delays.

4.    Awareness of health and safety.
•    Adhere to all the safety measures and risk analysis.
•    Maintain a clean and safe place of work to prevent accidents.

5.  Willingness to Learn
•    Get feedback and increase skill.
•    Seek assistance where it is not clear.

6.  Work toward Company Goals.
•    Finished tasks effectively to meet deadlines.
•    Sustain the quality of work to contribute towards productivity and customer satisfaction.

All these behaviours contribute to the fact that work is done safely, efficiently and to the expectations of a company.

[Solved] S1  Carry out all of the following when determining and obtaining the required resources:

1.1  Use the correct issue of company information

Answer:

When deciding and acquiring resources to accomplish an engineering task, I always ensure that I am operating on the accurate and current copy of company data, including drawings, specifications and job instructions. This is significant since working with old information may result in wrong work or wastage of materials.

1.3  Collect relevant information on the engineering requirements

Answer:

I ensure that all the information required is in place before proceeding. This involves the dimensions, the nature of the material, quantity and any special instructions. In case of anything missing or not understood, I would not proceed until the same has been clarified. I also collect all the pertinent engineering details so that I get to have a complete picture of what the job is.

1.4  Use the information collected to determine the resources required

Answer:

With this information, I then determine the resources required to do the task. This involves the choice of the right tools, equipment, materials, and personal protective equipment (PPE) that will help get the job done in the right way.

1.5 Identify potential problems which may influence the provision of the resources

Answer:

When making the decision about the resources, I also take into account any possible issues that may influence the work. There can be an example of materials being out of stock, tools being defective, or there might be a delay in the availability, which would affect the job.

1.6  Check that the appropriate resources will be available at the time they are required

Answer:

Once the resources have been identified, I ensure that they will be available at the necessary time. This can include verifying the stock, making reservations or communicating with the concerned department to prevent time wastage.

1.7  Ensure that health and safety regulations, environmental issues, and safe working practices are taken into account

Answer:

In the process, I make sure that all the health and safety rules, environmental concerns and safe working practices are adhered to. This involves proper PPE use, safety in handling materials and minimising waste where appropriate.

1.8  Ensure that resource requirements are met

Answer: 
Lastly, I ensure that I have all the necessary resources to begin the work and ensure they are appropriate, available, and in the right quantity. This will make the work be done efficiently, safely and with the company's objectives.    

[Solved] P2 Assess the operational requirements and any factors that could affect their achievement.

Answer:

In the evaluation of the operational needs of an engineering activity, I would first know what is required in order to aid in the completion of the task. This involves the knowledge of job requirements, materials, tools, equipment, timeframes and quality expected. I would also take into consideration workforce needs, i.e. whether the job should be performed individually or as a team, as well as the presence or absence of any special skills.

After establishing the requirements, I would then evaluate any influences that might influence the realisation of the requirements. Availability of resources is one of the major factors. In case of a stockout of materials or unavailability of equipment or failure of equipment, this may slow down the job. Another key factor is time constraints because, with tight deadlines, pressure can affect the quality of work when not handled adequately.

Health and safety requirements would also be taken into account since some of the tasks can be hazardous and require control measures. Unless they are properly planned, work can be halted or slowed. It can also be affected by environmental factors, including waste disposal and working conditions.

Human factors are also critical. To illustrate, experience, communication, or even fatigue may influence performance and cause errors. Moreover, the tasks may be interrupted by alterations in job specifications or unforeseen problems in the task.

By establishing these factors at an early stage, I can implement certain measures like planning, communicating with supervisors, and having resources available to me. This assists in minimising risks, and the operational requirements are realised efficiently and safely.

[Solved]  S2 Determine and obtain resources for one of the following engineering activities:

2.1  drawing/design activities (such as mechanical, electrical/electronic, motor vehicle, aerospace, marine)
2.2    manufacturing activities (such as machining, detail fitting, fabrication of components, pressing)
2.3    material processing activities (such as heat treatment, casting, injection moulding, purification)
2.4    composite manufacture (such as wet lay-up, pre-preg laminating, resin infusion, blow moulding)
2.5    finishing activities (such as stripping finishes, painting, plating, anodising, veneering, lacquering)
2.6    assembly activities (such as mechanical, structural, fluid power, electrical/electronic, woodworking)
2.7    installation activities (such as mechanical, electrical/electronic, avionic, structural, environmental equipment)
2.8    plant and equipment (such as site preparation, plant layout, equipment changeover, equipment replacement)
2.9    equipment capability studies/performance measurement
2.10    movement of materials, components or finished goods  
2.11    engineering safety audits or risk assessments
2.12    business improvement activities                                
2.13    quality control/quality assurance
2.14    maintenance activities       
2.15    modification and repair activities   
2.16    commissioning/decommissioning
2.17    testing and trialling          
2.18    research and development            
2.19    engineering support services

Answer:

(2.2 – Manufacturing activities such as machining)

In this assignment, I have chosen a manufacturing process, namely machining, as it is a typical engineering process. This entails making parts with the help of machines like lathes or milling machines.

•  First of all, I would read the engineering drawing and job instructions so that I am completely aware of what the component needed. This involves checking of dimensions, tolerances, surface finish and type of material to be used. This is done to ensure that the right resources are chosen at the onset.
• Then I would decide what materials to use, including choosing the right raw material (e.g. mild steel or aluminium) of the right size and quantity. I would also determine the right machine that would be required for the job, depending on whether it is turning, milling or drilling.
• Then I would choose the right tools and equipment, such as cutting tools, tool holders, jigs or fixtures, and measuring tools, such as vernier callipers or micrometres. The true selection of tools makes it possible to conduct the work correctly and efficiently.
• After identification of all resources, I would get them by verifying their availability in the workshop or stores. In case of any missing items, I would use company procedures to request or order the necessary items. I would also ensure machines and tools are in safe working condition before use.
• Also, I would make sure that all the required PPE, including safety glasses and protective footwear, are present and used. I would also adhere to all health and safety measures, such as performing simple checks and making the work area secure.

Lastly, I would ensure that everything is in place and appropriate prior to the beginning of the machining process to ensure that the task is done safely, efficiently, and to the necessary standard.

[Solved]  S3 Obtain relevant information from the appropriate information source, including two of the following:

3.1    work orders        
3.2    purchase orders           
3.3    plans/designs              
3.4    contracts
3.5    schedules            
3.6    planning documentation        
3.7    quality standards
3.8    standard operating procedures             
3.9    equipment or materials supplier information
3.10    Production Control Documentation            
3.11    Customer Requirements

Answer:

(3.1 – Work orders)

 Firstly, I would ask for work orders of information since they give a clear description of the work to be performed. A work order typically contains information like the job description, quantity, due dates, and special instructions. This will make me know what will be needed and also make sure that I am going through the right procedure that the company has stipulated.

(3.3 – Plans/designs)

Another source of information that I would employ is the plans or engineering drawings. These include all the technical details like dimensions, tolerances, materials and the assembly requirements. Through observing the drawings, I will be able to ensure that the right resources are chosen, as well as that the end product fits the specifications demanded.

[Solved] P3 Specify clearly the resources required to implement the agreed operational methods and procedures.

Answer:

To implement the agreed operational methods and procedures, it is important to clearly identify and specify all the resources required before starting the task. This starts by knowing how to work, the order of operations, the tools to be applied and what to expect.
Materials: The materials should be first stated, the right type, grade, size and quantity should be mentioned. Indicatively, in the case of machining an element, the right material, i.e. mild steel or aluminium, has to be chosen based on the drawing or specification.

• Tools and Equipment: Secondly, the tools and equipment needed must be clearly determined. This can consist of machines, like lathes or milling machines, and cutting tools, tool holders, jigs and fixtures. There should also be measuring and inspection tools, vernier callipers or micrometres, to measure and check.
  
  
• Workforce or Skills Required: Moreover, the workforce or skills required should be taken into consideration. This means that the individual performing the task must be well-trained, knowledgeable and competent to conduct the procedures safely and efficiently.
  
  
• Documentation and Information: Documentation and information, such as engineering drawings, job instructions and standard operating procedures, are another very valuable resource. These are used in performing the task and in providing uniformity.
  
  
• Personal protective equipment (PPE): There should also be a specification of personal protective equipment (PPE), such as safety glasses, gloves, and protective footwear, among others, depending on the task.
  
  
• Time and space requirements: Lastly, time and space requirements must be taken into account, making sure that there is an adequate amount of time and that the working space is clean and secure to do the job.

With all these resources clearly defined, the operations approach and processes can be pursued in an effective manner and aid in accomplishing the task safely, efficiently, and to the desired quality standard.

[Solved] S4 Define the resources required, to include four of the following, and check their availability and suitability:

4.1 the documentation to be used (such as drawings, specifications, quality assurance, surveys)
4.2 the people required with the necessary skills and knowledge
4.3 the space/work area in which to carry out the engineering activities
4.4 the raw materials required (such as type and specification of material, form of material, amount of material)
4.5 consumable materials required (such as welding accessories, masking mediums, oil, cutting compounds)
4.6 bought-in standard components (such as bearings, electrical or electronic components, fluid power components, mechanical fasteners)
4.7 equipment required (such as hand tools, power tools, machinery, lifting and handling equipment)
4.8 measuring or test equipment (such as mechanical measuring, electrical measuring)
4.9 any outside support services required (such as material treatments, specialist lifting and moving equipment)
4.10 special/specific safety equipment required (such as fume extraction, fire equipment, environmental protection).

Answer: 

(4.1 – Documentation to be used)
Firstly, I would locate the appropriate documentation needed to carry out the work, and this includes engineering drawings, specifications and quality assurance documentation. These give every bit of technical information and requirements that have to be adhered to. I would ensure that the documents are the most up-to-date, understandable, comprehensive and relevant to the task.

(4.2 - People with required skills and knowledge)
I would then think of the individuals who would have to implement the activity. This involves having the right skills, training, and experience in the people involved to be able to carry out the task safely and effectively. I would also ensure they are available to ensure that the work is carried out in a good time.

(4.3 – Space/work area)
The workspace should be conducive to the task at hand. I would ensure that I have adequate space to work in safely, the area is clean and arranged, and the space will enable easy passage of materials and equipment. A proper working environment can be used to avoid accidents and enhance productivity.

(4.4 – Raw materials required)
Then I would specify the raw materials required, the type, specification, size and quantity of the same. As an illustration, the choice of an appropriate grade of metal to machine. Before using the materials, I would ensure that they are in their correct state, are not damaged, and are of the desired quality.

[Solved] P4 Consult with all relevant people on the resources that are available.

Answer:

Supervisor or Manager

In preparing the task, I would ensure that I consult my supervisor or manager to find out the requirements of the job and the resources required. They can give consent, define priorities and point out any restrictions like budgetary or time constraints.

• Stores or Procurement Department: I would then consult the stores or procurement department to ascertain the availability of materials, components and consumables. This will assist me in checking whether I have the items already in stock or if they must be ordered to avoid delays in the future.
  
  
• Tool Room / Technicians: The input of tool room personnel or technicians should also be consulted to make sure that the necessary tools and equipment are available and in good condition. In case of any unavailability or malfunction of any, substitute solutions can be made.
  
  
• Colleagues / Team Members: In case the work is teamwork, I would contact the other employees to ensure that they are available, their roles, and have the necessary skills to help them carry out the work efficiently.
  
  
• Health and Safety Personnel (if required): In some of my tasks, I might also be required to use the services of health and safety personnel to maintain the proper safety precautions, PPE and risk control measures.

All in all, consultation with all the relevant individuals will aid in ensuring that resources are accessible, appropriate and planned, enabling the task to be carried out effectively and safely.

[Solved] P5 Obtain the required resources using the appropriate organisational procedures.

Answer

In order to achieve the demanded resources, the right organisational protocols should be adhered to so that all is properly approved, documented and regulated.

• Following company procedures: I would first start by determining which resources would be required, and then go through the process of how the company requests the resources. This can be filling in request forms, a computer-based system or getting a supervisor to approve any materials or equipment before picking any.
  
  
• Access to materials and components: I would use the stores or procurement department regarding materials and components. This may involve the signing out of items, the raising of a purchase order when items are not available or checking the delivery schedules. The process is followed to provide good tracking and prevent misuse of resources.
  
  
• Accessing tools and equipment: In retrieving tools and equipment, I would take them out of the tool room or a storage room. I would ensure that they are properly maintained and report any malfunctions prior to usage. Other equipment might need to be booked or authorised.
  
  
• Documentation and record keeping: I would ensure that all the necessary documentation is done, e.g. signing up issue logs or updating computer systems. This will assist in keeping proper records of what has been taken and ensuring accountability.
  
  
• Health and safety compliance: During the process of resource acquisition, I would also adhere to all the health and safety protocols, including proper manual handling methods and the use of proper PPE.

[Solved] S5 Obtain the resources, and resolve any supply issues, using two of the following organisational procedures:

5.1 Ordering Procedures                                              
5.2 hierarchy of control
5.3 authorisation procedures                                        
5.4 Company procurement procedure
5.5 Company Communication Systems

Answer:

(5.1 – Ordering procedures)
In acquiring resources, I would adhere to the ordering processes within the company in order to ensure that materials or equipment are ordered appropriately. In case of the absence of the required items in the stock, I would place an order via the appropriate system and all the information like quantity, specification and the delivery date should be precise. In case of delays or supply problems, I would check the order status and, when necessary, find other suppliers or materials with the necessary specifications to prevent the work stoppage.

(5.3 – Authorisation procedures)
I would also ensure that I do the authorisation procedures to make sure that all the requests to the resources are authorised by the relevant individual, e.g., a supervisor or a manager. This becomes crucial in cost control, and other resources that are unnecessary are not acquired. Should there be any supply problems, I would communicate with the official in charge and request permission to find alternatives or acquire urgently to ensure the work proceeds without extra delays.

[Solved] P6: Resolve any issues relating to the resources in the appropriate manner.

Answer:

When resource complications occur, they should be addressed as fast as possible and in accordance with the company procedures in order to prevent delays or safety hazards. Starting with defining the problem, which may be in the form of missing materials, broken equipment, wrong specifications or delays in delivery. After determining the issue, I would evaluate the ways that it would impact the task and determine the most appropriate action.

In case of unavailability of materials or components, I would look at finding out alternative materials or components that are suitable and meet the specifications necessary, and have a supervisor to approve their use. In the event of defective tools or equipment, I would cease using them, notify the fault and have them repaired or replaced by the appropriate department.

Communication plays a role in solving problems, and hence I would make the pertinent individuals, whether supervisors, stores or my team members, aware of the problem and any adjustments that need to be made. This makes everybody aware and can contribute to coming up with a solution.

I would also ensure that the actions that are taken do not compromise the health and safety requirements, and also do not pose new risks. I can change the work schedule or procedure if required to reduce disturbance.

[Solved]  S6 Carry out all of the following on completion of the resource gathering activities:

6.1 Validation and evaluation of the systems and procedures used to obtain the required resources
6.2 Suggested improvements to their process of obtaining the required resource
6.3 Recommendations for improvements or changes to the resources required by the engineering activities

Answer:

(6.1 - Validation and evaluation of systems and procedures)
Once the process of gathering resources is complete, I would then look at and assess the systems and procedures involved in acquiring the resources. This involves checking whether the correct procedures were followed, if the resources were obtained on time, and whether they were suitable for the task. I would also address whether there were any delays, mistakes or problems in the process and how they were managed in an effective manner.

(6.2 - Suggested improvements to the process)
In accordance with this analysis, I would propose to make amends in the process of acquiring resources. To illustrate, in case of delays caused by the slow approval/ordering systems, I could recommend better communication or a more effective tracking system. In case some of the steps have led to confusion, I may suggest more straightforward procedures or improved training to simplify the process in future.

(6.3 - Recommendations on improvements to resources)
I would also give recommendations on the resources themselves. This may involve recommending high-quality materials, more efficient tools and improved equipment that may yield efficiency and less time out. In case some resources were inappropriate or could lead to issues, I would mention this and suggest other options that would suit the engineering activity better.

[Solved] P7 Record information on the resources in the appropriate information systems.

Answer:

It is also necessary to capture all the necessary information in the information systems of the company when the necessary resources have been secured. I would also be keen to ensure that information like the nature of materials, amount, tools and equipment employed and any problems associated with it are properly documented. This can either be on paper-based records or computer systems, depending on the organisation. Maintaining proper records assists in ensuring traceability, aids future planning and accountability of the resources used.

[Solved] S7 Record the resource details in the appropriate information systems, and inform the appropriate people that the required resources are available, using the following methods:

7.1    Specific Company Documentation
7.2    written or typed report
7.3    verbal report
7.4    electronic mail

Answer:

(7.1 – Specific company documentation)
I would fill in the necessary company paperwork, e.g. job sheets, issue logs or stock records, ensuring I am precise and accurate with all the information. This makes sure that there is a formal account of the resources acquired and utilised.

(7.2 - Written or typed report)
I would then draw up a written or typed report, where necessary, describing the resources collected, their state and any difficulties encountered in the process. This gives a clear outline to be looked into later.

(7.3 – Verbal report)
I would inform my supervisor or team members concerned verbally as well that the resources are available and can be used. This assists in making sure that everybody is notified and they can go ahead with the work without any postponements whatsoever.

(7.4 – Electronic mail )
Moreover, I can also use email to address the concerned departments or individuals to ensure that the resources are acquired and are prepared. This will aid in maintaining a formal and traceable communication record.  

[Solved] K1 Outline the organisational procedures for providing information to different people.

Answers:

To share information with the right people, organisations use established procedures that help in sharing information in the right way and with the right people. This helps avoid confusion and ensures a smooth workflow. The information should be precise and concise and delivered through the right channels based on the circumstances.

Common procedures include:

• Formal communication: Communication via emails or internal systems.
• Quick updates or urgent matters by use of verbal communication.
• Record keeping in written reports or job sheets.
• Disclosure of only pertinent information to authorised people.

Adherence to these procedures is important to achieve effective communication, uphold confidentiality and work effectively in the organisation.

[Solved] K2: Outline the sources of technical expertise if they have problems they cannot resolve.

Answer

When a problem is unsolvable, the use of credible sources of technical knowledge should be sought. This makes sure that the problem is addressed in the right manner, which is safe and will not lead to more problems.

Common sources include:

• More experienced team leaders or supervisors.
• Experienced co-workers or engineers.
• Company documents, drawings and technical manuals.
• Suppliers or manufacturers of equipment.
• Outside experts as needed.

The right source will prevent errors, enhance learning, and make sure the work is of appropriate standards and safety 

[Solved] K3: Explain how to access information on health and safety regulations and guidelines relating to the engineering activities to be used and resources required.

Answer

To conduct the engineering work safely and in compliance with the law, health and safety information is needed. It is available both internally and externally at the workplace.

This information is available through key methods, which include:

• Risk assessment, manuals and company safety policies.
• Signs and notices about safety in the workplace.
• Supervisors or health and safety officers' guidance.
• Induction programmes and training sessions.
• Official websites such as HSE (Health and Safety Executive)

By means of obtaining this information and adhering to it, risks are minimised, accidents are avoided, and legal requirements are adhered to.

[Solved] K4 Outline the implications of not taking account of legislation, regulations, standards and guidelines when determining resource requirements.

Answer

Failure to adhere to legislation, regulations and standards may have dire consequences for both the individuals and the organisation. It may have an impact on safety, quality, and legal compliance.

Possible implications include:

• Higher chance of accidents or injuries.
• Fines, penalties or legal action.
• Equipment or property damage.
• Low-quality work resulting in rework or rejection.
• Damage to the reputation of the company and loss of trust by the customers.

In general, the inability to comply with those requirements may result in working under unsafe conditions and losing money for the business.

[Solved] K5 Explain the importance of applying the appropriate occupational behaviours in the workplace and the implications for both the learner and the business if these are not adhered to.

Answer

It is relevant to apply the relevant occupational behaviours in order to have a professional and safe working environment. It makes sure that tasks are accomplished effectively and as per the expectations of the company.

Key behaviours include:

• The ability to be punctual, dependable, and responsible.
• Effective communication with team members.
• Following instructions and safety procedures
• Demonstrating readiness to learn and improve.

Failure to adhere to these behaviours may cause errors, a lack of teamwork, accidents, and delays. This may adversely affect the performance of the individual and the success of the business.

[Solved] K6  Explain how to obtain information on the engineering activities and resource requirements, and the type of information that is available (such as customer requirements and instructions, quality control requirements, product specification, and manufacturing methods).

Answer

In order to conduct engineering activities in the right manner, one should be able to access the right and relevant information through credible sources. This assists in the choice of the right resources and in using the right approaches.

Sources of Information:

• Job instructions and engineering drawings.
• Customer specifications and requirements.
• Quality control forms and guidelines.
• Procedures and process documents.

Information Type:

• Product specifications (size, material, tolerance)
• Necessary procedures and workflow.
• Quality requirements and inspection.

Working with this information will help complete the task in a proper and efficient way and to reach the necessary standards. 

[Solved] K7: Explain how to check the validity of documentation used in the resource planning activities.

Answer:

One should make sure that the documentation used is valid and up to date before using it. Improper usage of the documents may cause mistakes and rework.
Methods to Test validity:

• Check revision numbers or dates of issue.
• Make sure that documents are approved or authorised.
• Check to ensure that they fit the job or task at hand.
• Confirm with the supervisor in case of doubts.

Importance:

• Avoids the utilisation of antiquated information.
• Guarantees work quality and precision.
• Minimises the possibility of error or accident.

Properly documented documentation assists in consistency and makes work meet the desired standards.

[Solved] K8: Outline the organisational procedures that should be used when obtaining resources.

Answer:

Organisations have particular processes that they use to make sure that resources are acquired in the right way, in a safe manner and in an efficient manner. These are some procedures that assist in keeping in check and accountability.

Common Procedures:

• Ordering materials via shops or purchase.
• Filling requisition forms or computer requests.
• Obtaining the consent of supervisors or managers.
• Signing out tools and equipment from the tool stores

Purpose:

• Maintains good resource tracking.
• Eschews waste or wastage of materials.
• Ensures stock and cost management.

Adherence to procedures enables resources to be acquired in a systematic and regulated manner.

[Solved] K9: Explain how to access and use the appropriate information and documentation systems.

Answer:

The systems are used to store and manage important information in engineering workplaces. It is important to know how to get and utilise these systems in order to do things properly.

Accessing Systems:

• Entering company software or databases.
• Using document control systems
• Gaining entry to common folders or intranets.

Using the Information:

• Reading drawings, specifications and instructions.
• Making updates to records and job details.
• Adhering to policies that are described in documents.

Using these systems properly will allow the use of accurate information and keep the records to be referred to in the future.

[Solved] K10 Outline company procedures for access to purchase orders and other relevant technical documentation.

Answer

Companies have set procedures to control access to purchase orders and technical documents to ensure security and accuracy.
Access Procedures:

• Demanding documents from the authorised personnel.
• Viewing documents and downloading them using internal systems.
• Following the permission levels for access

Types of Documents:

• Orders of materials and parts.
• Technical plans and specifications.
• Supplier information and contracts.

These measures guarantee the secrecy of vital documents and the proper utilisation of information, as only those who are supposed to have access to these materials are granted access to them.

[Solved] K11: Outline the types of resources that will need to be determined and obtained for the planned engineering activities (such as people with the right skills, materials, equipment, documentation, space required, support services, utilities, safety equipment, transportation, and customer consent).

Answer
Various kinds of resources are needed in the engineering activities to accomplish tasks. These are competent individuals who possess the appropriate knowledge and experience to perform the job. They will also require materials like metals or components, tools, machinery and equipment. Correct documentation, such as drawings and specifications, is required to give direction to the work. Also, an appropriate working environment, assistance facilities, and resources like electricity or compressed air may be needed. It is also important to consider safety gear and transportation of material, and customer approval may be required in certain cases before going ahead.

[Solved] K12: Explain how to assess the need for resources.

Answer

Creating a resource assessment entails a thorough examination of the job requirements and knowledge of what is required to accomplish the task effectively. This involves researching drawings, specifications and instructions in order to determine materials, tools and equipment needed. The difficulty of the task, the amount of time, and the amount of skill required are also taken into account. One should consider the order of operations and possible problems that can occur. Analysing all of this, it is simpler to find out the precise amount of resources that are needed, and prevent shortage or delays in the work.

[Solved] K13 Outline the main types of resources involved with different types of engineering activity, and the typical timescales for providing them.

Answer:

Various engineering operations need various resources, and the time taken to acquire them may be different. As an illustration, manufacturing tasks might need raw materials, machines, and skilled personnel, which, in most cases, can be obtained promptly if they are in stock. Nonetheless, specialised parts or machinery might be slower to procure. Maintenance work can involve tools and spare parts that can usually be readily acquired to reduce downtime. Big projects, like the installation or construction, might need additional planning and longer durations to organise labour, equipment, and materials. Planning will assist in making sure resources are in place when they are required.

[Solved] K14: Outline the factors to be taken into account when determining resources, especially those covering working conditions and safety.

Answer 
In resource determination, various factors should be put into consideration to ascertain whether the task would be carried out safely and efficiently. Space, lighting, temperature, and access to equipment are also important working conditions, which may influence performance and safety. Health and safety matters also need to be considered, such as the use of PPE and risk control measures. The other factors are availability of resources, cost, time and level of skill of workers. Taking into account all these aspects assists in avoiding issues, provides adherence to regulations, and enhances efficiency.

[Solved] K15    Explain how to verify that the resources identified are suitable and are available within or to the organisation.

Answer

To verify that resources are suitable and available, it is important to check them against the job requirements. This involves having the right materials with the right specifications, as well as having tools and equipment that are in good working condition. Documentation also ought to be verified to ensure that it is current. Availability may be verified by looking at the stock levels, making reservations, or speaking with the appropriate departments, such as the stores or supervisors. In case the resources are inappropriate or are not available, alternatives ought to be identified and provided. This procedure is necessary so that the work can be done in time and without any quality problems.

[Solved] K16: Outline the issues that could occur when obtaining resources, and how to resolve them.

Answer

In the process of acquiring resources, several problems might occur which can influence the working process. The most frequent issues are the unavailability of materials, delivery delays, improper specifications or defective equipment. Departmental problems in communication or slowness in approvals may also exist. The solution to these problems would be to plan, ensure that there is availability, and keep clear communication with the stores, suppliers, and the supervisors. Appropriate substitutes may be permitted in certain instances. Reporting issues promptly and according to the company procedure prevents any delays to a minimum and keeps the work flowing.

[Solved] K17  Outline the obvious (and hidden) costs of obtaining resources, especially those that have to be contracted out.

Answer
There are both visible and invisible costs in acquiring resources. Clearly visible expenses are the cost of purchase of materials, tools, equipment and labour. But there are also some unseen expenses in the form of transportation, storage, maintenance, and delays due to late deliveries. Additional costs such as specialist labour, installation, or service charges might be included in contracted services. Waste, rework, or downtime can also be a result of poor planning that raises costs. The knowledge of the two types of costs can assist organisations in managing budgets well and making informed decisions in sourcing resources.

[Solved] K18    Outline the development of the resource documentation (to include both master documents and working instructions, along with their purpose, content and status).

Answer:

Resource documentation is created to make sure that all the necessary information is documented properly and managed. This comprises master documents, which are the approved original and full versions with complete and correct information, and the working instructions, which are simplified versions that are used in performing day-to-day activities. These documents contain data like specifications, procedures and requirements of resources. They are used to direct work, be consistent, and ensure quality. The documents should be updated and controlled, and their version status must be visible to ensure the use of the correct and latest information.

[Solved] K19  Explain how to prepare the resource plans (to include the structure, style, clarity and compliance with relevant organisational standards).

Answer 
Resource planning is a process of bringing together all the information that is necessary in a structured manner. The plan must contain the details of materials, tools, equipment and labour and time needed in the task. It should be in plain and simple style that could easily be comprehended by other people. This structure must be in line with the company standards, such as using the right formatting and terminology. The plan should also be made to adhere to the organisational procedures, safety requirements and quality standards. A properly laid out plan will make the work done effectively and without misunderstandings.

[Solved] K20  Describe the process used in the organisation to validate the resource plans produced.

Answer

Resource plans should be validated to ascertain that they are correct and appropriate to be used. The process typically includes comparing the plan to job requirements and ensuring that all the required resources are factored in. The plan can be reviewed by supervisors or managers to make sure it is consistent with the company standards and that it is feasible. Any mistakes or omissions are rectified before approval. The plan can be tested or discussed with the team in some cases. Validation will help in making sure the plan is reliable and will be used to avoid issues in the actual work.

[Solved] K21: Describe the procedures for changing the resource requirements, and why control procedures are used.

Answer

• Changing Resource Requirements: In case of a necessity to make changes, they are required to follow the company procedures, such as raising a change request, updating documentation, and obtaining the permission of a supervisor or manager. This makes sure that any changes are duly recorded and reported.
• The purpose of Control Procedures: Control procedures are valuable to avoid mistakes, confusion, and to be consistent. They make sure that only authorised changes are made, resources are utilised in the right way, and all updates are monitored. This aids in sustaining quality, safety and cost management in the organisation.

[Solved] K22 Explain the importance of maintaining records on resource requirements; what needs to be recorded and where records are kept.

Answer

There are several reasons why maintaining the records is important. Some of the major reasons are: 

• Recordkeeping is best for monitoring the utilisation of resources, when they were used, and who used those resources. 
• This facilitates responsibility, planning and decision-making in the future. 

What needs to be recorded:

Resources include materials, tools and quantities, raw material, equipment and any problem encountered in the process should be documented. 

Record Keeping Locations:

• Make sure that you keep these records in a safe place, as paperwork is best when kept in databases, systems, job sheets or in the company files. 
• Keeping these records is important as it will help in assisting audits, traceability, and enhance efficiency in subsequent projects. 

[Solved] K23: Outline the different ways of presenting information to different people.

Answer

Different Presentation Methods

• Depending on the purpose and audience, information can be displayed in different ways. This consists of oral communication, written reports, emails, diagrams and electronic systems.

The selection of the appropriate Method.

• As an illustration, managers might require voluminous reports, whereas team members would require concise orders or illustrations. Emerging information can be exchanged verbally, whereas official correspondence is usually in writing.

Applying the appropriate technique will give the information a clear meaning and minimise the chances of mistakes.

[Solved] K24  Explain the importance of providing the right information at the right time.

Answer

• Timeliness of Information: With the information available when needed, work can be carried out without any delays. Operations can be slowed down by the confusion of late or absent information.
• Accuracy and Relevance: The information should also be correct and to the point. Mistakes or bad decisions can be caused by incorrect or unnecessary information.

All in all, information that is timely and accurate enhances efficiency, aids in teamwork and makes sure that tasks are done properly and safely.

[Solved] K25: Outline the roles and responsibilities of key personnel in their organisation.

Answer:

• Supervisors/Managers: Their roles include preparation of work, resource allocation, and safe and timely completion of tasks.
• Engineers/Technicians: They perform the work as per specifications and maintain quality standards.
• Stores/Procurement Staff: They coordinate materials, equipment and make resources available when required.

Every position is significant to the successful functioning, and clear responsibilities can prevent misunderstanding and enhance co-operation.

[Solved] K26 Describe the problems that can occur when obtaining resources, and how these problems can be overcome.

Answer

• Common Problems: Issues can be the unavailability of supplies, late delivery, wrong materials, malfunction of equipment or ineffective interdepartmental communication.
• Conquer the Methods of Overcoming Them: These problems can be addressed through prior planning, availability checks, effective communication and backup plans. Quick reporting and adherence to procedures are also effective in solving problems.

When these issues are managed well, there is little disruption to work.

[Solved] K27 Describe the extent of their own authority, and to whom they should report in the event of problems that they cannot resolve

Answer

• Extent of Own Authority: The authority of an individual is typically confined to the role he/she does, which may include choosing the resources, obeying the instructions, and performing tasks without any risk. They are not supposed to make key decisions independently.
  
  
• Reporting Problems: In case a problem is not solvable, then it is reported to a supervisor, manager or department. This makes sure that the matter is appropriately dealt with and in a safe manner.

Knowledge of boundaries of authority assists in controlling and preventing errors as well as making adequate decisions in the organisation.