BSBTWK502 Manage Team Effectiveness: Task 3 Project Assessment Templates

Task 3: Part 1

Review Document 

Establish BizOps goals, plans and objectives 

Financial Stability: 

• Aim to grow annual revenue by at least 15% compared to the previous year through improved sales strategies and market expansion.
• Ensure that net profit margins remain at or above 15% of total annual revenue across all business areas, to be reviewed at fiscal year-end.
• Dedicate 75% of yearly profits to reinvestment, supporting innovation, infrastructure, and operational growth.
• Implement cost-efficiency measures to reduce operational expenses by 10% without compromising quality.
• Establish a financial reserve to cover at least six months of operational costs for stability during economic uncertainty. 

Market Position: 

• Retain first place in national customer service rankings by consistently exceeding customer expectations.
• Launch a range of premium, exclusive products tailored to customer preferences, delivered on time and within budget.
• Expand into at least two new regional markets to increase brand presence and accessibility. 

Right People: 

• Offer comprehensive onboarding to new staff to cultivate a team that is skilled, approachable, and passionate.
• Allocate appropriate tools, resources, and time to support an annual upskilling program for all employees.
• Recognise and reward high performance through structured incentive and recognition programs. 

Retail Outlet purpose, roles and responsibilities 

Our Aim 

The BizOps Enterprises Customer Service Policy applies to all employees, including casual, part-time, full-time, permanent, and temporary workers. 
BizOps wants to provide the best service to our customers. Our staff should always demonstrate: 

• Accuracy and efficiency in the products and services they provide
• Professional courtesy when dealing with customers, both inside and outside the company
• Responsibility for their actions and the services they offer
• Honesty
• Good knowledge of our products and services.
• Effective communication skills
• Our Promise to Customer Service

Task 3: Part 2

Team Member Input Strategies

Strategies to ensure your retail outlet work team has input into the planning, decision making and operational aspects of their work to assist with building team cohesion. 

• Team meetings
• One-on-one discussions
• Email/notices/written communication
• Health and safety committees 

Planning and decision-making processes: Consensus 

Consensus occurs when a team decision is agreed to by all participants. Consensus results are reached after the team expresses the problem and compromises are made. 

Voting 

Voting adopts the classic democratic approach in which the majority rules. The main benefit of voting is that it is quick and decisive. 

Task 3: Part 2

BizOps Draft Policy and Procedure

Team Cohesion Policy and Procedure

Policy 

Purpose

• To improve teamwork and responsibility among BizOps retail employees, ensuring that everyone works well together to achieve common goals. 

Policy Statement:

• BizOps is dedicated to creating a positive work environment where team members respect one another, contribute fairly, and support each success. All employees should communicate openly, share feedback, and take part in team activities. 

Procedure 

• Regular Weekly Check-ins: Schedule consistent weekly meetings to review progress, address obstacles, and provide mutual support among team members.
• Collaborative Goal-Setting: Involve the entire team in establishing quarterly goals to promote collaboration and a shared sense of purpose.
• Interactive Team-Building: Organise engaging and enjoyable team-building events every few months to nurture trust, strengthen relationships, and boost morale.
• Anonymous Feedback Channels: Implement confidential surveys to gather honest input, enabling continuous improvement in team communication and dynamics.
• Employee Recognition Program: Celebrate both individual accomplishments and collective successes to foster accountability, motivation, and a strong team spirit.
• Peer Mentoring Initiative: Establish a peer-to-peer mentoring system to encourage knowledge sharing, personal growth, and stronger team connections.

Task 3: Part 2

Dealing with Issues Process 

Process to ensure identified issues, concerns and problems are addressed: 

• Listen to Everyone: Organise a meeting where all members can express their thoughts and feelings about the issue. Make sure everyone gets a chance to contribute.
• Understand the Root Cause: Collaborate to discover what is behind the problem. Look for any other factors that may be making it worse.
• Generate Solutions: Work as a team to brainstorm possible solutions. Discuss the pros and cons of each idea.
• Create a Plan: Agree on a straightforward plan to address the issue. Identify who will handle specific tasks and set deadlines.
• Keep Checking In: Schedule regular meetings to monitor progress. Continue to communicate and adjust the plan if necessary.
• Build Trust: Ensure everyone feels comfortable discussing issues without fearing consequences.
• Identify the Problem: Encourage team members to share their concerns. Use open-ended questions to stimulate discussion. 

Task 3: Part 3

Work Team Member Participation Strategies 

• Assign Roles: Clearly define each person's role and tasks. This helps them feel in control of their work.
• Encourage Open Communication: Create an environment where team members can share their thoughts and concerns. Regular check-ins keep everyone connected.
• Set Goals Together: Collaborate with the team to establish clear and achievable goals. When everyone takes part in setting goals, they are more invested in reaching them.
• Celebrate Achievements: Recognise and praise both individuals and the team for their efforts. Positive feedback motivates them to stay engaged.
• Provide Support and Resources: Make sure the team has the tools and support they need to succeed. This makes it easier for them to get involved.

Task 3: Part 3

Model Behaviours 

Team interaction 

• Encourage Sharing: Invite team members to contribute their ideas during meetings.
• Build Trust: Foster an honest and open environment where everyone feels secure.
• Celebrate Success: Acknowledge both individual and team accomplishments.
• Resolve Conflicts: Assist the team in finding solutions to disagreements 

In the work environment 

• Create Team Spaces: Design the workspace to facilitate teamwork.
• Be Flexible: Allow team members to modify their schedules as needed.
• Show Empathy: Understand and support the challenges faced by your team.
• Clarify Roles: Clearly outline each team member's responsibilities 

Personal characteristics 

• Stay Positive: Maintain a positive outlook to motivate others.
• Lead by Example: Model effective collaboration and support your teammates.
• Ask for Feedback: Seek input to enhance your teamwork skills.
• Promote Balance: Encourage a healthy work-life balance for yourself and your team.