Project Management Plan Managing Fitzwilliam Park Project Assignment Questions

Proprietary Notice

Scope and Discrepancy

This document is a guide or Plan to reflect how the project will be managed during the project life cycle. It informs as to the processes followed, communication roles performed and methods used to effectively manage the project engagement.

Where there is a reference to Scope, milestones, goals, objectives, deliverables, exclusions or the like, these are shown here for information only and do not form part of the contractual deliverables.

Executive Summary

Past tense, the last item that is written once the PMP is complete.

Project XXXXX was undertaken to deliver…… The scope of this project was to deliver a 4-bedroom house .. The schedule for the project was 6 months beginning in October 2021, The schedule variance was, the schedule performance index was… The original budget at completion for the project was 200000.  The main stakeholders were Family X, Architect Y, and Construction Company Z.

1.0 Background

This project is to deliver the Improvement of services to Fitzwilliam Park in Dublin 2.  The funding of €1,000,000 has been donated by an unnamed millionaire.

The donation has been donated subject to Marcin Consulting Limited delivering the project management and budget ownership in trust of the Donor.

The Objective is to deliver the following (subject to Public liability insurance being achieved and permission from local authorities, residents and Dublin City Council);

• Improve tree layout
• Construction of a children’s playground
• Construction of the Skateboard area
• New fencing around the park
• New Lighting
• Security and ongoing maintenance (subject to approval from DCC)

This Project Manager's Brief is to compile pricing from Contractors and include a quotation for the client to approve via a formal acceptance process.  Included in the costs should be the project manager's costs.

1.1 Business Case

Look at the definition. Why would this project be funded?

1.2 Benefits Realisation Management

What are the benefits of this project? How will the aims (strategic objectives) be realised?

1.3 Early Risks identified

• DCC give written permission to start work
• Public and private liability insurance obtainable (6 months of the Project)
• Will DCC take on the ongoing Maintenance after project Completion?
• Is there a legal requirement to involve residents?
• Is planning permission required?

Scope

2.1 Purpose of the Project Scope Management Plan

Definition in learners' own words – cited

2.2 The Benefits

Benefits of having a scope plan. Cited.

2.3 Methodology

Projects may include the following

• Project Deliverables: x y z a b c
• Project manager deliverables:
• Client deliverables: information on requirements and plans, and balloons
• Project Assumptions: Delivering of x y z
• Exclusions: Noted as a b c
• Requirements Traceability Matrix (RTM),
• Definitive Scope Statement
• Work Breakdown Structure (WBS)
• Project Monitoring and Control,
• Integrated Change Control Process.

2.4 The requirements Traceability Matrix

It is devised from the client's qualitative discussion.

Then your scope definition

2.5 Work Breakdown Structure

Purpose/definition/benefits.

Work breakdown structure dictionary

2.6 Scope Monitoring and Control

Includes…… On completion of the iterative process of scope management, the project scheduling management will commence.

Schedule

3.1 Purpose of the Project Schedule Management Plan
3.2 The Benefits
3.3 Methodology

• Sequencing for GANTT chart: Activity List, Interdependencies, Activity Durations
• GANTT chart
• Critical Path
• Milestone List
• Roles and Responsibilities
• Schedule Performance Metrics (can be included with costings)
• Monitoring and Control

3.4 GANTT Chart (Roles and Responsibilities)
3.5 Critical Path

Use the template from the critical path activity

3.6 Milestone List
3.8 Schedule Performance Metrics

Using the Cost performance matrix in the activity.

3.9 Monitoring and Control

4. Project Cost Management

4.1 Purpose of the Project Cost Management Plan

(Defined), For this PMP, the performance matrix will be determined as occurring during the 50% project timeline.

4.2 The Benefits of Project Cost Management
4.3 Project Cost Management Methodology

Cost Breakdown Structure (activities)

Budget Determined

Performance Matrix (occurring during the 50% project timeline).

(Insert cost calculation sheet and explain it fully.)

S-Curve

Earner Value Graph

4.4 Cost Breakdown Structure (activities)
4.5 Budget Determined (Funding Reconciliations)
4.6 Performance Matrix (insert cost calculation sheet and explain it fully)
4.7 S-Curve and Earned Value Graph
4.8 Monitoring and Control
The rest of the sections were developed by the learner.

5. Resources

6. Resources

a. Project Organisation Structure

[Insert a Project Organisation Structure chart]

7. Project Risks & Issues

a. Project Risks

[Note key Risks and their current status. It is expected that the risks will be discussed in the Kick-Off and some may be managed or mitigated as a result. Equally, Risks may be WIP – if this is the case, then specify current activities or next actions as appropriate.]

8. Communication

a. Stakeholders/Other Contacts
b. Status Meetings

SEAM

9. Project Processes

1.2. Project Tracking and Control

Highlight Report

The Highlight Report is a reporting tool to record and high light key milestones, Issues and risks. It will reflect the current status of the project both in text and a RAG status.

The Highlight report will reflect:

• Key Milestones
• Key Risks
• Key Issues
• RAG Status
• Financials

1.3. Process Documents

The PMP represents a view of the Project at a point in time – when the PMP was created. As the Project executes direction and approach may change from that detailed initially in the PMP.

This natural flow of the Project will be reflected and communicated in the ‘living’ documents that represent and maintain the Project status. These are the MS Project Plan, the RAID, the Highlight Report