ACCY 225: Accounting Technology and Systems Management Assignment Trimester 2, 2026 | Victoria

ACCY 225: Accounting Technology and Systems Management Trimester 2

Assignment 1 - Accounting Software Exercise (Xero + MYOB)

Objective of this Accounting Software Exercise Assessment:

At the end of tasks contained in this assessment, students will be able to:

1. Demonstrate high-level knowledge of the structure of Xero as an Accounting Information System (AIS) that will facilitate their further analysis and discussion; and
2. Demonstrate an understanding of transaction processing and reports generation using Xero
   AIS.
3. Demonstrate an understanding of the basic MYOB day to day business transactions processing system via the completion of the MYOB Pathway embedded in this assessment. 4. Have a practical understanding of the Xero and MYOB accounting software including the impact of web-based technologies on accounting information systems.

We expect that before the cyber lab:

• Students will have registered an account with Xero.com, opened the Demo Company (NZ), and have the lab sheet ready for processing transactions into this company.
• The lecturer will provide a brief demonstration of the Xero software; and
• Students will key in the transactions listed in the lab sheet into the Demo Company (NZ).

To complete this assignment students are expected to:

1. Attend and participate in the lab session.
2. Register an account with Xero.com and set it to the Demo Company (NZ), and
3. Set up their MYOB account, enrol and complete the pathway embedded assignment (note: the lab session will not cover any part of the MYOB assessment).

Key Assignment information:

• The assignment has two parts worth 40 points contributing 10% of the total grade in the course.
• The reports generated following the lab sessions and the screenshot obtained as evidence of completing the MYOB pathways are to be submitted in a single Microsoft Word file.
• Submission is online via Nuku (one attempt)
• The due date and time for assignment is Friday, 12 September 2025 at 4:00 PM.
• Marks will be awarded for satisfactorily completing both the Xero and MYOB tasks.
• A Certificate of Achievement for completing the MYOB Pathway embedded in this assignment will also be awarded by MYOB in recognition of the skill gained.

Part A: Posting transactions into Xero Accounting Software

Following the basic guidance provided by your lecturer during the lab session, process the transactions listed below appropriately using Xero accounting software. Upon completion, generate the required reports Transactions:

Enter all transactions for the period ended 31 July 2025, treating amounts as tax-exclusive where applicable

1. Create an invoice for Rex Media Group for three half-day training sessions conducted on 10 July 2025. Payment terms are 30 days. Total amount: $1,500 (plus GST). Approve the invoice
2. On 11 July 2025, pay Central Copiers the overdue amount of $163.56 from the Business Bank Account. Include the reference "Bill 945-Ocon' with the payment. Add payment
3. On 20 July 2025, create two new inventory items: Blue Office Pen and Red Office Pen

a) Blue Office Pen

Item code: PN-Blue

• Item name: Blue Office Pen
  Item type: For both purchase and sale
• Unit purchase price: $1.80.
  Account: 300-Purchase.
  GST: 15% GST on Expenses

Unit sale price: $2.50.

• Account: 200-Sales.
• GST: 15% GST on Income

b) Red Office Pen

Item code: PN-Red
Item name: Red Office Pen

• All other details: Same as for Blue Office Pen
  4) On 21 July 2025, create a purchase order for 100 Blue Office Pens and 50 Red Office Pens from Office Supplies Company. Use the default unit prices and tax rates. Total amount: $270 (plus GST) Delivery date: 23 July 2025. Approve the order.5) On 21 July 2025, receive a bill from Capital Cab Co. for "Cab charges for staff travel in June 2025"
  Account: 493-Travel-National
• Total amount billed: $180 (plus GST)
• Due date: 31 July 2025
  Approve the bill

6) On 24 July 2025, transfer $2,500 from the Business Bank Account to the Business Savings Account

7) On 24 July 2025, add a new expense claim for yourself for the biscuits, tea, and coffee you purchased from Countdown for $120 (plus GST) for a celebration morning tea

• Account: 453-Office expenses
• Add a suitable description to the claim.
  8) On 26 July 2025, go to Fixed Assets and select the item "FA-0004 Desks, chairs, reception furniture for office" (amount $6,300). Specify depreciation as follows:
• Asset type: Office Equipment
• Depreciation rate: 20%, straight line • Depreciation account: 416-Depreciation Depreciation start date: 26 July 2025
  Register this as a new fixed asset
  9) On 31 July 2025, create a new invoice for Wilson Periodicals for the service PR-BR (project management and implementation) performed on 1 July 2025.
• Quantity: 8 hours
  Rate: $250 per hour
• Account: 200-Sales
• Total amount: $2,000 (plus GST)

Due date: 31 August 2025
Approve the invoice.
10) On 31 July 2025, receive a bill for $1,100 (plus GST) from Net Connect for electricity and phone charges for March 2025

• Account: 489-Telephone and Internet
• Due date: 1 August 2025.

Required:

• Approve the transaction

(1) For each of the above transactions, state whether it affects the general ledger. If it does, specify the account to be debited and the account to be credited."
(ii) After entering all the transactions above, please generate and submit the following reports as part of your assessment for Part A:
Journal report for 1 July to 31 July 2025.
2 General Ledger Summary report for the period 1 July to 31 July 2025.
3. Aged Receivables Detail report for the month ended 31 July 2025.
4. Aged Payables Detail report for the month ended 31 July 2025.
5. Business Bank Account Summary for the period 1 July to 31 July 2025. 6. Inventory Item Details report for 31 July 2025.
7. Depreciation Schedule for the 12 months ended 31 July 2025.
8. Statement of Cash Flows for the month ended 31 July 2025.
9. Profit and Loss Statement for the month ended 31 July 2025. 10. Balance Sheet as at 31 July 2025.
Important Notes:
(25 Marks)

Part B: MYOB Academy Learning Pathway embedded assignment

This bespoke course is designed to provide you with hands-on experience using MYOB Business in real-world settings, enhancing both your expertise and employability.

Upon successful completion, you will automatically receive a Certificate of Achievement, which you can add to your CV, academic transcripts, and LinkedIn profile to showcase your skills to potential employers.
MYOB Academy Learning Pathway

Here is the link to the course. Enroll and complete the below Pathway using the link:

• Getting Started with MYOB Business (90 mins) What's covered?
• Intro to MYOB (5 mins)
• Getting started (20 mins)
• Manage sales (15 mins)
• Manage expenses (15 mins) Bank reconciliation (20 mins)
• Tools and reporting (15 mins)